Expense Reports
At the end of each month, you will be required to fill out an expense report. This activity will be one of the more mundane and tedious job requirements you will have but you will want to be reimbursed for the large sums of money you put up for weeks of airfare, food and hotels. Make it a habit to keep receipts as you go. It helps to have a dedicated credit card for work travel so transactions may electronically get recorded in one place. Depending on how strict your auditing department is, you may also need to provide scans of physical receipts as well. There are many apps available to help make this easier or you can just take pictures on your phone as they come in and sort it out later. Most major hotels and airlines will email you a copy of your receipt so you should be able to dig those out of your email when you need the documentation. On the reports themselves, you will need to record the expense, the date, the service, the cost and possibly provide details in the notes.
Once submitted, there is usually an approval process by the payroll and invoicing team. Once approved, you will receive the dollar amount on your next paycheck. This amount should be untaxed and not paid as a bonus or your base pay.
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